MY08preconference - Groupes virtuels - Communauté

Message

De:	"Sarah Stumbar" [ Profil ]
Sujet:	Fwd: [MYF08preconf] Reporte/report
Envoyé:	Aug 21st, 2008 - 09:11:04

	i second that an online registration system would be very helpful! and also a better way to keep track of flight information... ---------- Forwarded message ---------- From: Irania Ledesma Date: Wed, Aug 20, 2008 at 2:57 PM Subject: [MYF08preconf] Reporte/report To: Sarah Stumbar Here are my recommendations and comments. I. Introduction: Basic outlines and objectives of Pre-Conference II. Selection of Subcommittee & co-chairs III. Participants - Overview of participant demographics - Application design I think the application included questions that were irrelevant to the selection process. Also, lots of applicants weren't clear on scholarships or funding and it was a pain to follow up with them on that, so probably next time the scholarship part of the application should ask for more info. The form should have a note to make clear that the Pre-conference application is totally different form the IAS scholarship application. - Application review & Process - Database records Reviewing and recording all the info is a lot of work. It'd be great if next time there was an online application form and some kind of automatic data base that records all the information. It may sound complicated but it's not that much of a trouble. It'd be a good idea to be very specific with participants and let them know clearly since the very beginning that they need to arrange for their flights with IAS or whoever is sponsoring them. - Communication with participants leading up the conference Keep a list of all emails separate from the participants list. this will help when sending out mass emails. IV. Presenters - Overview of presenters and sessions - Presenter recruitment & selection - Feedback on sessions; gaps and successes I think most of the sessions were a little too basic. V. Logistics - Housing I agree with Sarah, one hotel would make things easier. - Food Food was so bad at the PC venue! - Travel I don't think traveling from the hotels to the venue was a huge problem, but having people at two different hotels made it complicated. - Coordination with IAS VI. During the Pre-Conference - Registration Registration was a little complicated. It would help if next time there were computers available to register ppl! Searching on the hard copies took lots of time. Make sure there are enough supplies; we ran out of badges and programs. - Volunteers Try to have as many bilingual volunteers as possible. - Important roles Designate roles for sub-committee members in advance. VII. Outcomes - Presentation of data from evaluations - Presentation of other feedback - Conclusions and final recommendations Saludos a todos!! Irania Ledesma Administrative Assistant/ Twinning Project Coordinator AIDS Committee of Durham Region 22 King St. W Suite 202 Oshawa, ON L1H 1A3 Tel: (905) 576-1445 ext 10 Toll free: 1-877-361-8750 Fax: (905) 576-4610 www.aidsdurham.com P Before printing, think about your responsibility and commitment towards the ENVIRONMENT ------------------------------------------- * Powered By TIG Groups http://groups.takingitglobal.org/ * Group Archives: http://groups.takingitglobal.org/MYF08preconf/messages/ * To unsubscribe, email MYF08preconf-unsubscribe (at) groups.takingitglobal.org * My subscription settings, MYF08preconf-settings (at) groups.takingitglobal.org

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