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"aleza summit" [ Profil ] |
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Re: [MYF08preconf] Hola! y el reporte/hello, and the report!
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Aug 19th, 2008 - 11:11:43 |
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thanks for all of this, sarah! very helpful.
On Sun, Aug 17, 2008 at 10:08 PM, Sarah Stumbar wrote:
> hey aleza,
>
> here's my feedback!
>
> > i think the evaluation should include something about translation and how
> > all of that worked out, as it will probably also be relevant when the
> > conference is in vienna...
>
>
>
> > I. Introduction: Basic outlines and objectives of Pre-Conference
> >
> > II. Selection of Subcommittee & co-chairs
> >
> > III. Participants
> > - Overview of participant demographics
>
> difficulty in getting visas, especially for african participants
>
> > - Application design
>
> the application should be shorter, as we didn't look at many of the longer
> questions. it should also include a "summary" section at the beginning that
> includes all of the information, in one place/section, that we want to
> record for the pre-conference database.
>
> > - Application review & Process
>
> i would recommend having a more streamlined application process in the
> future. perhaps having set dates to let people in off of the waitlist.
> perhaps one every three weeks from the initial deadline until one week
> before the start of the conference.
>
> > - Database records
>
> have a waitlist from the beginning of the process, and don't accept people
> until the first deadline for apps has passed! this might help ensure the
> ability to pick participants if there are too many applications
>
> > - Communication with participants leading up the conference
>
> create a list of all the e-mails to facilitate sending out mass e-mails.
>
> >
> >
> > IV. Presenters
> > - Overview of presenters and sessions
> > - Presenter recruitment & selection
>
> the presenter application should ask what language the session will be
> given
> in, where the presenters are from, and whether the presenters have also
> applied to be pre-conference participants (assuming that they are youth)
>
> > - Feedback on sessions; gaps and successes
>
> we got feedback that the sessions were too basic...maybe try to have a bit
> more of an in depth application. some of the presenters--even the ones we
> chose--didn't really provide a lot of information.
>
> >
> > V. Logistics
> > - Housing
>
> one hotel would make things much easier, as would having the hotels and the
> venue much closer to one another...but this is obviously not always
> possible...
>
> > - Food
>
> having more food, especially at breaks, would be great!
>
> > - Travel
> > - Coordination with IAS
>
> i know that this created a lot of problems, with people not notifying the
> IAS of their pre-conference participation. is there a way that we could
> facilitate this from the beginning of the process??
>
> >
> > VI. During the Pre-Conference
> > - Registration
>
> this was so hectic! maybe it would be easier to have everyone--including
> people staying in the official pre-conference hotels--register at the
> pre-conference on the first day. people could just be provided with a one
> pager with logistical information when they check into the official
> pre-conference hotels.
>
> > - Volunteers
> > - Important roles
>
> pre-conference subcommittee members should have more defined roles at the
> pre-conference itself, although this may be difficult due to language
> differences, etc...
>
> >
> > VII. Outcomes
> >
> > - Presentation of data from evaluations
> > - Presentation of other feedback
> > - Conclusions and final recommendations
> >
>
> abrazos, sarah
>
>
>
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--
Aleza Summit
Program Officer
Global Youth Coalition on HIV/AIDS
307 West 38th Street, Suite 1805
New York, NY 10018
1-212-661-6111
1-212-661-1933 (fax)
www.youthaidscoalition.org
aleza (at) youthaidscoalition.org
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